15 Best Fleet Management Software in 2025

The business management system is evolving daily. A small, medium, or large businessman always thinks about handling and effectively maintaining the entire operation. For that, you need the best fleet management software. 

Fleet management software helps many industries, including taxi companies, airlines, construction companies, food and beverage companies, schools, and colleges, manage and track their cars or vehicles. 

What types of businesses do you have? Vehicle management software will ensure your smooth business operation indeed. 

In this blog, we will list the best fleet management software that can help manage the entire fleet and increase the business's productivity.

So let's fleet.

What is Fleet Management Software?

Fleet management software (FMS) is web-based or cloud-based software that helps companies, governments, or other organizations perform a variety of tasks on the fleet of vehicles. The fleet management system works both online and offline.

It is also known as a vehicle management system (VMS), through which the business owner will get real-time notification of their business management anytime from anywhere. If we look at some of the statistics on vehicle management systems we will be shocked about the increasing level of this software solution.

The rising need for vehicles and transportation management will grow 12.1% annually from 2020 to 2030 in Europe.

Suppose you are a taxi fleet business owner and you are looking for a complete solution for managing your vehicles. Indeed, the fleet management system is the solution for your transportation business because it provides you with a proper guideline to smoothly handle your business. 

The most important thing is that the fleet management software will provide you with all your business data and information as it records individual vehicles’ real-time data.

Top Features of the Fleet Management System

The features are the parameter of your satisfaction level. You may look for the top-featured fleet management tools. The priority should be based on your requirements. We can find fleet management software examples in the market that provide several features. 

But you should go for the desired one after evaluating your needs and demands. You can also get some help from the fleet manager so that they can suggest suitable features and requirements that meet your needs.

A fleet management system must have some basic features by which you can handle and manage your vehicles or cars more efficiently. 

Dynamic Admin Panel

A super fast, responsive and well-designed admin panel is the first and foremost considerable feature of a fleet management system. Here, you can get an overview of your fleet business and the progress report in just a second. A dashboard gives you an overall update on your fleet, so it's essential to have a proper dashboard.

User Management System

You need a user to handle this software timely. In this case, the fleet management software must have a user management system. It helps you to monitor your employee’s performance properly.

GPS Tracking System 

A GPS tracking system is the most important and usable feature in any top fleet management software. The fleet manager uses satellite technology and the cellular network to get accurate updates on the vehicle and inventory. It's not just getting updates for the locations; it will help you drive efficiency, customer satisfaction & more.

Key features of the GPS tracking system 

• location Map Charting
• Customisations alerts 
• Real-time locations tracking 
• Route optimisations 
• ETA notifications 

Fuel Management

In the fleet business, fuel management is essential. Fuel cost significantly impacts total expenses. A fuel management function is mandatory in any essential fleet management software. With these functions in the fleet management system, you can easily maintain and check fuel availability and detect theft. Proper fuel management can lead to a proper fuel efficiency program.

Financial Management System

Fleet management software helps you to record your bank transactions. The accounts management system of vehicle management software assists a lot in recording all transactions report error-free. 

Human Resource Management System

The vehicle management system assists you in monitoring the performance and activities of your workforce. It is an essential feature of the fleet management system. You can manage your drivers and other staff of your organization. 

Inventory Management System

The inventory management system helps track your organization’s resources like stock information, vehicles, parts, rejections, returns, etc.

Service Management System

The information management system includes the driver’s and helper’s information and data, districts, stations, distance data, types, and fitness information.

Vehicle Assignment System

For maintaining a large number of vehicles, the vehicle assignment system plays an essential role. You can assign your vehicle to an officer. It will help you to handle your transportation agency significantly. 

Reporting System

The reporting system will help you provide general reports, balance sheets, inventory reports, expense reports, etc. With the help of this report management system in the fleet, you get instant reports of your entire fleet.

Real-Time Notification System

Alerts are a significant feature of vehicle management systems. You can get a notification if your vehicles face problems like engine, fitness, road permits, etc. 

However, the features mentioned above are crucial to managing your transportation business. You must consider those features while choosing a fleet management system to ease your business operation.

Why Need Fleet Management Software?

Professional fleet software management ensures your development of vehicle management. You may wonder why you should adopt vehicle management software.

The small business fleet management software helps remarkably improve your efficiency and productivity. As a result, it minimise your risk, vehicle acquisition, fuel management, safety, and compliance. Adopting a fleet management system to maintain your vehicles can reduce your cost by 15%.

Manage Vehicle Easily 

The vehicle management software helps you to keep track of your vehicles. You can manage several things, including fitness, routes, vehicle type, stations, driver, staff, and your transport’s performance from home or anywhere. 

Assure the Profitability 

Fleet management software is an automation system that manages your business correctly. Your workforce management accounts management, tracking your vehicles, staff activities, etc., are maintained efficiently by adopting the fleet management system. It will assure your enhancement of productivity. 

Get a Competent Workforce

This automation software can monitor your human resource performance and activities regularly. The workforce will be more proactive and dynamic. This system helps the inventory manager, drivers, and other employees to be competent. These automation tools help to maintain all the fleet manager's duties and responsibilities.

Manage Inventory

Stock management is an essential task. Without considering your assets or resources, you will not be able to take any decision for further steps. The fleet management software helps to manage your inventory. You can get real-time notifications whenever the stock is out. 

Maintenance the Accounts

Financial activities are crucial things for a business organization. You can manage your accounts without facing any issues. Because the fleet management system helps you to conduct your financial and accounts activities accurately. 

Effective Decision Making

The data and information of your business are recorded in the FMS. In this regard, you can easily take a look whenever you need. In the decision-making process, you must follow the current situation of your business. The VMS helps to get all the updates so that you can make effective decisions. 

Gain a Competitive Edge

The automation system helps you to be dynamic. So you will be able to gain a competitive advantage over the rivals. Nowadays, business organizations are increasing and adopting several newer technologies. You will not sustain yourself long-term if you can't forecast your future.

For the criteria mentioned above and many other business organization activities, the fleet management system plays an inevitable role. The VMS or FMS automation system contributes significantly to attaining your business objectives. 

15 Best Fleet Management Software

If you have a transport business, you must feel like adopting an automation system to facilitate and coordinate your vehicles. The best fleet management software helps you manage your commercial vehicles, including trucks, buses, vans, cars, construction vehicles, etc. 

Besides, fleet management software is adopted to maintain private and official purposes like ships, aviation machinery, etc. Check some of the best Vehicle Management Software in our list.

1. VMS - Vehicle Management System

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Vehicle Management software is one of the best fleet management software. It helps to manage a large vehicle or fleet. You can use vehicle management software for both small and large vehicle businesses. Almost 500 entrepreneurs adopt VMS to manage business operations effectively. 

You can evaluate your regular workflow and performance through the vehicle management system. It benefits car, taxi, bus, cover van, and truck operators. The software is designed by PHP and Laraval's latest framework with MySQL. It is compatible with Firefox, Opera, Chrome, Safari, and Edge.

You can efficiently operate this system from anywhere and anytime. You can customize the software easily. Besides, more than one operator can use this management system at a time.

Feature of VMS

• Vehicle management 
• Employee management 
• Dynamic dashboard 
• Route management 
• Vehicle requisitions 
• Insurance management 
• Fleet Maintenance system 
• Fuel management 
• Inventory management 
• Purchase management 
• Report management 
• Role management 
• Performance evoulations 
• Fleet alert system 
• Customisable & more 

2. Bus365 - Ticket Reservation Software

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Bus365 is an excellent fleet management system & ticket booking system. It is a reservation system that was developed by Codelgniter and PHP. It is one of the most useful bus ticket management systems for fleet, bus, and ticket-selling organizations. 

Bus365 is compatible with different browsers, including IE11, Safari, Chrome, etc. It is an online booking software by which the service providers can easily connect with the service users.

Features of bus365

• Online ticket reservation system
• Fleet management system
• Trip management system
• Agent and counter management system
• Human resource management system
• Pricing and payment management system
• Website integration system
• Financial management system
• Vehicle fitness and performance management 
• Report management 
• Account management 
• Passenger management 

3. Samsara

Samsara is an advanced fleet management software for transportation, logistics and construction to streamline fleet operations. You can also use this fleet software as your construction fleet management software. You can easily manage your fleet remotely through this top fleet management software. It's compatible with all types of cars, buses and trucks. Its error-free real-time data update and all other features make it a top choice for fleet management solutions.

Features of Samsara 

• Vehicle tracking system 
• Real-time monitoring 
• GPS tracking system  
• Real-time notifications system
• Mileage tracking 
• Fuel management 
• Communication mangement 
• Maintenance management
• Alerts management
• Video streaming management 
• Route management & more

4. DOVBS

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The Digi online vehicle booking system is a fantastic vehicle management software. It is designed by PHP, which is a powerful and lightweight framework. It is a popular online taxi cab booking software. Vehicle Booking System helps you manage your taxicab. DOVBS is compatible with Chrome, Opera, Safari, etc., browsers.

Vehicle booking software is a fully responsive website. You can customize the software to meet your requirements. Moreover, it is a cost-effective and convenient online taxi booking system.

Top Features 

• User management system
• Package management system
• Coupon management system
• Vehicle management system
• Google Map distance calculation system
• Social logins system
• Tax management system
• SMS and email alerts for booking
• Multiple currency systems
• Different payment gateways including PayPal, PayU, Stripe, etc 
• Real-time report and notification system & more

5. Verizon Connect

It's customizable and usable for all types of fleet businesses. It has a lot of functionalities to maintain your fleet operations smoothly. It has multi-language options, so you can easily use it in different regions. It is designed to help these organizations optimize fleet performance through features like vehicle tracking, driver safety monitoring, compliance management, fuel usage tracking, and more. Verizon Connect offers online, phone, email, and chat support. 

Features to look at 

• Activity Dashboard
• Alerts/Notifications
• Asset Tracking
• Billing & Invoicing
• Calendar Management
• Cost Tracking
• Customer Database
• Data Visualization
• Dispatch Management
• Driver Management
• Email Alerts
• Employee Management
• Fleet Management
• Fuel Cost Management
• Fuel Management
• Fuel Tracking
• GPS management 
• Inspection Management
• Inventory Management
• Live Driver Tracking
• Location Tracking
• Maintenance Management
• Mobile App
• Real-Time Monitoring
• Recurring Appointments
• Reporting/Analytics
• Routing
• Tire Management
• Work Order Management

6. GeoTab

GeoTab is a vehicle inspection information software. You can manage all your reports, including driver and vehicle information. Besides, the installation process is easy. The features of GeoTab are significant. You can track your vehicles effectively. In this regard, you will get different facilities like reducing accidents, fatalities, and injuries, and notifying the engine faults. Besides, you will get automatic odometer readings. Small and large types of businesses benefit from this fleet management software.

Features

• Active tracking system 
• Driver and Vehicle Management
• Vehicle Maintenance 
• Security management 
• Fuel management 
• Alert Management 
• Vehicle tracking system 
• Inspections management 
• Record management 
• Work order management 
• Repair tracking system 
• Cost tracking & more 

7. Fleetio

Fleetio is a cloud-based fleet management software. It is also a mobile-based fleet management solution. You can control all types of fleets, and this automated fleet system helps you manage your resource lifecycle. It enables you to track your drivers, vehicles, fuel, inventory, vehicle parts, etc. The Fleetio helps to improve fleet management and communication systems. You will get email notifications, mobile apps, and reminders.

Features

• Reporting & analytics management 
• Live chat support
• Inventory management 
• Fuel management 
• Vehicle management system
• Vehicle performance management system
• Driver performance system 
• Mobile assess management 
• Vehicle maintenance management & more 

8. Chevin FleetWave

Chevin FleetWave is one of the best and most popular fleet management software. It is an award-winning vehicle management software. You can manage your vehicles’ complete lifecycle, including vans, cars, trucks, tractors, cranes, containers, and other types. It can make your business more convenient by adopting this fleet management system. However, you will get a complete solution for your transportation business. 

Features

• A dynamic dashboard 
• Vehicle inventory management 
• Driver management 
• Maintenance management 
• Fuel management 
• Analytics and Reporting system
• GPS tracking 
• Fleet repair management 
• Fleet lifecycle management & more

9. RTA Fleet Management

In 1979, RTA fleet management was developed by Ron Turley. This fleet management system is one of the most useful VMS. Besides, it has a well-developed vehicle tracking system. You will get several options while choosing this service, including light-duty, medium-duty, or heavy-duty. You will get a free demo before starting your journey. It has several features that can assist you in operating your business operations smoothly. Besides, it is easy to install, and you will not face any difficulties while using this system.

Features of Vehicle Tracking System

• Work order management system
• Assis management 
• Fleet maintenance
• Tire management system
• Parts inventory management system
• Purchase orders and motor pool tracking system
• Vehicle and different parts management system
• You will get local and hosted options.
• Custom interfaces 
• Fleet telematics & more

10. Fleet Tracker

Fleet tracker helps you to get real-time notifications of your business operation. You can monitor your driver’s performance, engine issues, vehicle health, accidents, and unauthorized activity. This automated software provides you with different essential information. Moreover, It can also track your assets or resources. You will get notified whenever your stock is out. You will also receive several reports, including workforce activity, vehicle health, car location, and many more. 

Features

• Fuel management system 
• Inventory maintenance and management 
• Real-time notifications management 
• Route management 
• GPS tracking 
• Alert Management 
• Vehicle management 
• User management 
• Employee management system
• Order management & more 

11. Fleet Manager

All vehicle companies can use the fleet manager software to manage the company’s vehicles or cars. It is a simple and end-to-end fleet management system by which you can manage drivers, customers, inventory, income tax, etc. 

The latest Laravel framework is used to design the fleet management system. The software version of the fleet manager is PHP 8.x. The fleet manager system helps to ease the management of the transportation business. 

Features to look 

• Bookings management system
• Cash flow management system
• Dynamic dashboard
• Service reminders system
• Comprehensive report system
• Integration of mobile application
• New data import functionality
• Customizable software
• Order management 
• Fuel management 
• Report management 
• Mobile app intrgations 
• Vehicle maintenance program & more 

12. Motive

Its formal name was keeptruckin. It is suitable for small and large businesses. Its impressive features and top functionalist are the main reasons why you choose your best fleet management software. You can easily customise the software according to your needs. It serves more than 120,000 businesses across the globe. 

Key features of Motive

• Trips log management 
• Millage tracking 
• GPS tracking 
• Real-time monitoring 
• Driver management 
• Safety management 
• Fuel management 
• Real-time monitor system 
• Fleet data management & more 

13. Onfleet

Onfleet is a cloud-based and logistic fleet management system. It offers scalable product packages for various business sizes and is designed to help customers launch or upgrade their delivery services. It was created for easier dispatching, faster data analytics access, faster customer response, and real-time tracking. 

Onfleet has route optimization, internal communication tools, pre-built software integrations, automated dispatch capabilities, and feedback collection mechanisms. Some of Onfleet’s customers are from the retail, pharmaceutical, food & beverage, and courier industries.

Key features of Onfleet

• Fleet management 
• Live Tracking
• Real-Time Monitoring
• Real-Time Notifications
• Fuel management 
• Driver Management
• Route History
• Route Optimization
• Inventory management 
• Driver ETA
• Scheduling
• Mobile Signature Capture
• Order Management
• Food Delivery Dispatching
• Electronic Signature
• Transportation Management
• Customer Management
• Employee Management
• Activity Dashboard

14. FleetUp

In our best fleet management software list the next software is fleetUp.You can control this software with pc and also the mobile app. It's basically a cloud-based software solution. FleetUp maximizes profitability, reduces fuel waste, improves safety and security, and keeps you compliant.

Key features of FleetUp

• Activity Dashboard
• Status Tracking
• Alerts/Notifications
• Asset Tracking
• Driver Management
• Geolocation
• Inspection Management
• Mileage Tracking
• Delivery Tracking
• Historical Reporting
• Compliance Management
• VIN Lookup & more 

15. FleetFocus 

Fleet focus is fleet management software from Assetworks. Inc. It allows you to manage all your fleet insights, data, live locations and others. It's really easy to maintain your fleet with the use of fleet focus software.

Feature to look at 

• Vehicle tracking 
• Maintenance program 
• Fuel usages monitoring 
• Driver management system 
• Inventory management 
• Electronic Signature
• Transportation Management
• Customer Management
• Employee Management
• Activity Dashboard
• Fuel management 
• GPS tracking

Findings

The below mentioned 15 best fleet management software are best for specific purposes. Some basic guidelines that can help you to choose the desired vehicle management system are provided below 

• VMS- The subscription fee is free and best for small businesses. 
• Bus365- Best overall fleet management and reservation system 
• Car Rental System- Best for enterprise fleet management
• DOVBS- Best for online taxi booking system. 
• Fleet Manager- Best for a comprehensive report system.
• GeoTab- Best for premium quality tracking system.
• Fleetio- Best cloud-based fleet management system
• Chevin FleetWave- Best for Fleet Management System - Features, Functions & Modules.
• RTA Fleet Management- Best for all types of transportation business. 
• Fleet Tracker- Best for the customization system. 
• Samsara - Advanced fleet management software
• Verizon Connect - Suitable for all types of fleet businesses
• Motive - Small and large fleet businesses 
• Onfleet - logistic fleet management system
• FleetUp - cloud-based fleet solutions 
• FleetFocus - Best fuel management system 

However, if you are a beginner, you can go with VMS. On the other hand, if you want a complete solution for your vehicle business, Bus365 can be the right choice. 

Moreover, GeoTab provides you with a good quality tracking system. Besides, the fleet tracker has more customizable options. Choose one of them that you exactly need to manage your business perfectly. 

Final Thought

The enterprise fleet management is essential as there are a large number of vehicles that have to be maintained. In the near future, a fleet management software small business will also be popular.

Your future is here; the best fleet management software is your business solution. 

In this article, top fleet management systems are explored with highlighting features. Choose the desired one according to your requirements and business type.